Office Assistant

We are looking for an enthusiastic Office Assistant to join Moore Stephens KSC Romania! 

In this position, you will bring your high level of Confidentiality, Trust, Customer Centricity Mindset, Judgement Skills, and Attention to Detail to support the Partners and the local team. 

Your main role will be to create and preserve the smooth running of the office, ensuring the staff has adequate support to work efficiently, contribute to improving day-to-day operation, and maintain high levels of organizational effectiveness, communication and safety. 

Responsibilities 

  • Manage agendas/travel arrangements/appointments etc. for the upper management
  • ​Manage travel arrangements for staff 
  • Translate business/commercial documentation 

  • Manage phone calls and correspondence (e-mail, letters, packages etc.) 

  • Office supplies management 

  • Maintain the office and office equipment functioning and arrange necessary repairs 
  • ​Address employees queries regarding office management issues (e.g. stationery, hardware and travel arrangements) 
  • Liaise with facility management vendors, including cleaning, catering and security services 

  • Assist in the onboarding process for new hires Partner with HR to maintain office policies as necessary 

  • Assist the HR with the in-house or off-site activities, like parties, celebrations and conferences planning and logistics 
  • ​Assist colleagues when necessary 
  • ​Offer general support to guests 

Requirements:

  • Proven experience as an Office executive, Front Office Executive or Administrative Assistant 

  • Excellent ability to develop and maintain positive and effective interactions and working relationships at all levels, including senior management, the Board, and the broader team. 

  • Excellent verbal and written communication skills. 
  • ​Excellent time management skills and ability to multi-task and prioritize work, with little or no supervision 
  • Very good organizational skills. 

  • Flexibility and resiliency to work well under pressure, maintain confidentiality, and quickly adapt to rapidly changing needs and priorities. 

  • Ability to gain full working knowledge of the company’s structure, key personnel and organizational policies and procedures. 

  • Attention to detail and problem solving skills 
  • ​Strong organizational and planning skills in a fast-paced environment 
  • A creative mind with an ability to suggest improvements 

  • Self-motivated and trustworthy. 

  • Fluency in English is a must, second language is a “nice to have” 

  • Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint, and SharePoint. 

     

    To Apply:

    Pease send your resume (in English) to hr.bucharest@moorestephens-ksc.ro, mentioning, “[name] – Office Assistant” in the subject line. All applications will be treated in full confidentiality.

    Moore Stephens KSC thanks all candidates for their interest. Only those selected for an interview will be contacted.

    By submitting your CV, you indicate your consent for Moore Stephens KSC to process your personal details in relation to potential job vacancies. Your details will be processed in accordance with the Data Protection Act 1998.